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Internship scholarship program

Program objectives

Through its internship scholarship program, Sentinel North seeks to foster the development of young scientists able to tackle and help resolve complex northern issues, and to promote the sharing of knowledge and experience across borders by facilitating graduate student mobility and placement at the world's top universities and laboratories.


More specifically, the program aims to encourage students to:

  • Acquire new skills and abilities that help them understand and analyze northern issues and/or master technologies with potential applications in the North
  • Establish international ties and networks by taking advantage of outstanding research opportunities
  • Share what they learn with their peers and the community

 

Internship scholarships are granted for placements outside Québec lasting one to six months. The maximum amount available per scholarship is $7,500. The amount awarded will be based on the applicant's proposed budget, which will be reviewed by the evaluation committee. Eligible expenses include living allowances, health insurance coverage abroad, and a portion of the training costs (up to$500). The maximum eligible amount for monthly allowances is weighted based on the destination and cost of living. Students must obtain support from their supervisors or other sources for expenses ineligible for Sentinel North support (e.g., travel and visa expenses). Please refer to the specific program terms and conditions below for complete details.

Some internship fellowships managed by research centres or by the International Office are available:

  1. Training and Research Internships
  2. North 2 North exchange program
  3. Centre d'études Nordiques (CEN) – Mobility grants (in French only)

 

Call for applications

Applicants may apply any time during the year. Applications must be submitted at least eight weeks before the requested travel date. They will be examined on a first-come, first-served basis, with scholarships awarded based on the funds available for each internship period.

The budget available for the program is renewed every six months (on April 1 and October 1). We urge students to submit their applications at the beginning of each period to maximize their odds of obtaining a scholarship.

  • Eligibility criteria

    Applicants must meet all the following conditions to be eligible for the program:

    • Be registered full time in a Masters or Ph.D. program at Université Laval

    • Propose an internship whose objectives are in line with the research program of Sentinel North as presented in its conceptual framework

    • Propose an out-of-province internship lasting one to six months

    • Propose an internship at a host institution eligible for the program (see the Host institutions and supervisors section for details)

    • Have financial support in addition to the Sentinel North internship scholarship for remaining expenses (e.g., transportation and visa fees, training costs, etc.)

    • Propose knowledge transfer activities with peers and/or the community

     

    To remain eligible for funding during their research study period abroad, applicants must maintain full-time student status in their graduate studies program at Université Laval.


    Host institutions and supervisors

    Host institutions must be located outside Québec and may be universities, interuniversity research centers, international or national research institutes or laboratories, or other institutions that actively carry out research.

    The host supervisor must be a professor, center director, or senior researcher affiliated with and employed full time by the eligible host institution. If the host supervisor's primary place of employment is outside academia, they must demonstrate that they have supervised graduate student researchers.

    A list of internship locations suggested by Sentinel North and its collaborators is available on the website. Any other internship location that meets the above mentioned criteria is also eligible. Students are advised to contact the Sentinel North training program coordinator before submitting an application to confirm that a research supervisor or host institution is eligible.

  • Application procedure

    The following documents must be included with the application:

    • The scholarship application form

    • The applicant's résumé (up to two pages)
      • A copy of the applicant's university transcripts (bachelor's and Master's degrees and the Ph.D. program in progress)
      • A recommendation letter from UL supervisor or co-supervisor justifying the relevance and added value of the internship to the applicant's academic progress
      • The résumé of the research supervisor in charge at the host institution;
      • A letter of invitation addressed to the applicant specifying the dates of the internship, the services to be provided, and the support to be offered by the host institution
      • Proof of co-funding for the internship (letter from the supervisor, award letter for additional funding, applicant's own contribution, etc.)

     

    Applications and all required documents must be sent in one email to formation@sn.ulaval.ca. The subject of the message must begin with the candidate's last name and first name and clearly state the name of the scholarship program applied for. An acknowledgment of receipt will automatically be sent to confirm receipt of the documents.

  • Application evaluation

    Applications are assessed and judged by the Sentinel North evaluation committee according to the evaluation criteria and weighting process. Only proposals consistent with Sentinel North's research program and supported by applicants' supervisors will be considered.


    Indicators by evaluation criteria

    Quality of applicant's academic record and aptitude for research (30 points)

    • Academic grade point averages for bachelor's and Master's degrees

    • The experience and achievements of the applicant

     

    Overall quality of the internship proposal (35 points)

    • Clarity of the scientific objectives set out in the internship proposal

    • Justification of the choice of research supervisor at the host institution and/or of the host institution abroad

    • Suitability of the methodology in relation to the internship objectives

    • Feasibility of the proposed activities (budget, timelines, expected results)

    • Relevance of the proposal to Sentinel North's research program

    • Multidisciplinary nature of the internship or the contribution of more than one discipline to carry it out

    • Expected support from the host institution

    • Multidisciplinary nature of the supervising team

     

    Added value of the proposed internship (20 points)

    • Added value of the proposed internship in relation to the current graduate degree training of the applicant (link and expected benefits)

    • Recommendation letter from the UL research supervisor

     

    Proposed knowledge transfer activities (15 points)

    • Relevance and quality of the proposed activities

    • Intended audience


    Announcement of the results

    Applicants will receive an email informing them of the evaluation committee's decision within four weeks of receipt of their application.

    Applicants must accept or decline the scholarship within ten (10) business days of receipt of the notice of award by sending an email to formation@sn.ulaval.ca. If acceptance is not received within this time limit, applicants will be deemed to have declined the scholarship.

    Sentinel North's decisions are final and binding.

  • Specific program terms and conditions

    Scholarship validity period

    • The research study period abroad must start within one year of receipt of the notice of award. If a student decides to begin their stay before the evaluation committee announces its results, Sentinel North will not be responsible for expenses incurred if the student's application is deemed inadmissible or for any expenses incurred before the date of award.

    • The funded internship must be completed before initial submission of the Masters or Ph.D. thesis.


    Eligible expenses

    • Eligible expenses include living allowances, health insurance coverage abroad, and a portion of the training costs (up to $500).

    • The maximum eligible amount for monthly allowances is weighted based on the destination and cost of living. A table of maximum eligible allowances for primary destinations is available on the Sentinel North website. For information on the eligible amount for any other location, please contact the Sentinel North training program coordinator.

    • Every applicant must obtain support from their director of studies and/or other sources to fund expenses not covered by the Sentinel North internship scholarship. Agreement to such support is acknowledged either by the letter of recommendation from the director attesting taking charge of cost or by an award letter for additional funding sent to formation@sn.ulaval.ca.

    • Sentinel North internship scholarships do not cover costs directly related to research. Such costs must be covered by other funding sources.

    • The applicant's estimated budget will be reviewed when the application is evaluated by the committee.

    • Applicants must specify on their applications if they will be compensated for their internship.


    Required documents

    • A signed internship agreement between Université Laval, the student, and the institution hosting the internship is required before the student travels to the internship location. This agreement must, at a minimum, specify the dates of the internship, the responsibilities of the parties, and the student's main activities. Detailed instructions on the preparation of this agreement will be shared with the scholarship recipient in the award letter.

    • Scholarships are awarded on the condition that students provide proof of health and hospital insurance for the duration of their internship and obtain the legal documents required for travel (visa, work permit, etc.), where applicable. Obtaining such documents is the sole responsibility of students. Scholarship payments will not be authorized without proof that the required legal documents have been obtained. In the event that the legal documents are not obtained within one year after the scholarship is granted, Sentinel North will be forced to cancel the scholarship.


    Payment of scholarships

    • Scholarships will be paid in two instalments. A payment of 85% of the amount granted by Sentinel North for allowances will be made at least 30 days before the student's departure date and upon receipt of the signed internship agreement and required legal documents.

    • At the end of the internship, the remaining 15% will be paid to the student once they complete their planned knowledge transfer activities (see following section for details).

    • Other eligible expenses will be reimbursed upon presentation of supporting documents in compliance with Université Laval regulations.

    • In the event that an internship is interrupted prior to completion, the student must repay the unused portion of their budget, as described in the internship budget approved by Sentinel North.


    Expected knowledge transfer activities and reports

    At the end of an internship, the scholarship holder will be invited to present the results of their experience at their host institution and at their home university when they return. The student must also produce a maximum two-page report on their training experience describing the activities carried out during the internship and/or the training received, and how the internship has contributed to their research and career plan.


    Restrictions

    • Internships whose main objective is attending a conference or symposium are not eligible.

    • Students are eligible to receive only one Sentinel North internship scholarship per degree program.

    • Prior to departure, a student must have earned at least 12 credits in their study program, excluding equivalencies and exemptions.


    Further details on the procedure for awarding scholarships

    The selection criteria are subject to change from one competition to the next. In such cases, modifications will be duly posted at the start of each competition.

For more information, please contact:

Marie-France Gévry

Training programs coordinator
marie-france.gevry@sn.ulaval.ca
418-656-2131 ext. 8910

 

Sentinel North Internship Scholarship Program for Université Laval Students